Similar to Dropbox and SpiderOak, Google Drive operates via desktop client, web browser, or mobile app. Third party add-ons, including IFTTT automation plug-ins, provide additional functionality where needed. Where Dropbox and other services end at allowing multiple users to share documents, Google Drive allows simultaneous opening and editing of documents with other users, from any web browser. However, the built-in tools like Google Docs and Google Sheets are great for editing while mobile and, more importantly, for collaboration. Start needing a lot of space, and it could cost you nearly $10,000 per year. One MB of storage space costs the same at the bottom and the top of the pricing structure. Additionally, you’ll notice that the pricing structure of the storage options don’t get better the more you use it. Your free storage includes your Gmail account and any pictures you’ve stored on Google+. Attractive to new users for the amount of storage that comes free, users should beware that there are a few caveats to that number. Google Drive, another data storage service that is quickly gaining adherents in the legal community, is a convenient, popular cloud-based storage service.
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The files are accessible through the desktop client, through SpiderOak’s website, or through apps for Android and iOS, allowing users to be completely mobile.
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SpiderOak has a desktop client, available for Windows, Mac OS X, and Linux, through a similar desktop interface as Dropbox. This little feature also means you’d better freaking remember your password! Additionally, unlike the privacy policy at the heart of Dropbox’s little issue discussed above, SpiderOak has a “zero-knowledge” privacy policy, meaning that not even employees of SpiderOak have access to your documents without your password. All of your data, and your password, are fully encrypted (using a combination of 2048-bit RSA and 256-bit AES encryption). Spider Oak, a cloud-based data storage service that already has numerous advocates in the legal field, is a fully secure online storage and syncing service. Well, again a tip-of-my-hat to the guys over at PC World, as they have come up with a list of four alternatives to Dropbox, ideal for small businesses such as law firms. Those security threats are made even more serious when you consider that the recent ABA Tech Survey reported that Dropbox was, by far, the preferred cloud-based data storage service for attorneys.
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Other major security issues include that one time when they turned off the password requirement for millions of accounts, stripping them of the little security they had.
While ideal for collaboration and portability of documents, the potential security risks inherent in using Dropbox are significant, unless you adopt specialized encryption software. A little while back, I wrote an article about the security hazards posed by using Dropbox as your firm’s go-to cloud-based data storage, and why you might want to consider alternatives to Dropbox.
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